Recruitment for doctoral school in cooperation with IDEAS NCBR

Computer science with particular emphasis on artificial intelligence, machine learning and their applications – in cooperation with IDEAS NCBR – limit of 6 places

At IDEAS NCBR, we are constantly looking for new talents. If you are a student or a graduate / graduate of mathematics, IT, technical computer science, information technology or a related discipline and you want to pursue a scientific career, please share your plans with us by applying for a PhD student / PhD candidate in our company. As a team member, you will have the opportunity to work with many authorities in the field of artificial intelligence, including Dr. habil Piotr Sankowski, or prof. Stefan Dziembowski and many experts who are successful in both the scientific and business spheres. We focus on the scientific development of employees and the practical application of research results.

As a team member, you will have the opportunity to work with many authorities in the field of artificial intelligence and many experts who are successful in both the scientific and business spheres. We focus on the scientific development of employees and the practical application of research results.

We are a company established by the National Center for Research and Development to support the development of young scientists dealing with artificial intelligence and IT solutions for the digital economy. By working with us, you have the opportunity to combine scientific work with education at a doctoral school. It is possible due to the fact that our activity is a special type of undertaking announced by the National Center for Research and Development indicated in art. 119 section 2 point 2 of the Act of July 20, 2018 Law on Higher Education and Science.

Our offer
By undertaking doctoral school education as part of our program, you will additionally gain:

the possibility of implementing your individual research program as part of research conducted at IDEAS NCBR,
we treat the time devoted to the doctoral school as working time at IDEAS NCBR, and your work schedule will be individually adapted to the schedule of classes, which will allow you to fully focus on development in a given scientific area without having to worry about daily earnings,
you are enrolled in the doctoral school in an “over-the-limit” mode, IDEAS NCBR will provide full funding for your doctoral scholarship (IDEAS NCBR will provide the doctoral school with funds to finance your scholarship),
the contract for research and development services concluded with us will provide you with a total remuneration (including the scholarship) in the amount of PLN 12.000 gross,
the possibility of obtaining an innovative bonus – future participation in the benefits of commercialization of the results of a research project, which may be an additional source of income for you or a future workplace,
support in the accommodation process for the duration of stay at the headquarters of IDEAS NCBR (PhD students from outside Warsaw),
mentoring a dedicated assistant tutor as part of your research and development work and in the preparation of your doctoral dissertation,
work with high-level academic staff in an international environment,
flexible working time in the hybrid system,
private medical care,
budget for trips to the best scientific conferences as well as internships and study visits,
participation in research and development projects implementing the latest solutions in the field of artificial intelligence,
competence development program and research with the help of experienced scientists,
a package of non-wage benefits.

How to benefit from our program
Detailed information on how to apply to our program and current topics of doctoral dissertations can be found on our website: Doctoral Schools – IDEAS NCBR – Intelligent Algorithms for Digital Economy (ideas-ncbr.pl)

Please remember!
Before you apply to the Doctoral School of Exact and Natural Sciences of the University of Warsaw via IRK, you should first be approved by IDEAS NCBR and the appropriate leader of the research group / research team.
Additionally, the candidate accepted by IDEAS NCBR is obliged to meet all the requirements of the Doctoral School.

Recruitment schedule
a) registration in the Internet Recruitment for Candidates, referred to as “IRK”, submitting an application to the IRK for admission to the Doctoral School of Exact and Natural Sciences:
from 7th of August to 1st of September 2023;
b) sending recommendation letters: until 10th of September 2023;
c) recruitment procedure:
– publication of the interview schedule: until 6th of September 2023;
Interview schedule (publication date: 05.09.2023); Update schedule (07.09.2023)
– interview: 13th of September; time: 10.00 am, Place: hall 5050, Faculty of Mathematics, Informatics and Mechanics, Banacha 2, 02-097 Warsaw
– announcement of the ranking list: until 18th of September 2023;
Ranking list (publication date: 15.09.2023)
Ranking list (publication date: 29.09.2023)
– accepting documents from qualified candidates: from 20th of September to 25th of September 2023;
– announcement of the list of accepted candidates: until 30th of September 2023

The candidate shall submit the application for admission to the School only in the system
of Internet Recruitment of Candidates (IRK)
IRK registration instruction – instruction
Once all required documents are attached in the system of IRK, pages are saved, and the fee is paid, no further steps need to be taken. The application is saved and does not need to be submitted.

Recruitment fee
200 PLN

Required documents
The candidate shall submit a School admission application only through the IRK. The application shall include the following:
– indication of the selected discipline in which the candidate plans to pursue education. By submitting an application for admission to the Doctoral School is understood as submitting a completed and paid recruitment application via the Internet Recruitment of Candidates (IRK). Submission of an application via the IRK is tantamount to submitting an application for admission to the Doctoral School chosen by the candidate;
– a scan of the graduation diploma of uniform master’s degree or postgraduate studies or an equivalent diploma obtained under separate regulations, or in the case of candidates pursuing education in the European Higher Education Area – a certificate of holding a master’s degree or a statement that the diploma or certificate conforming the award of a master’s degree will be delivered by September 21, 2023, in the case of a diploma equivalent to a uniform master’s degree or postgraduate studies graduation diploma, a candidate shall justify such equivalence. In case the diploma was issued in a language other than Polish or English, the candidate shall attach its certified translation;
– a description of the initial research project proposal (with the title) in English; The description may not exceed four pages, font type: Times New Roman or equivalent, font size: at least 11 points, line spacing: 1, upper and lower margin: at least 1.5 cm, side margins: at least 2 cm; The references shall be include in the page limit.
– a resume or CV outlining the candidate’s scientific activity, including scholarly interests and achievements during the five calendar years preceding the application (if a candidate became a parent during this time, as evidenced by a scan of the child’s birth certificate attached to the application, this period shall be extended by two years for each child), including, but not limited to: publications, research and organizational work at student research groups, participation in scientific conferences, participation in research projects, awards and honorable mentions, research internships, research skills training programs completed, activities promoting science, activity in science movement representative bodies, average of their university grades, professional career, level of proficiency in foreign languages;
– scans of materials evidencing scientific activity mentioned in their CV and/or resume;
– a document confirming at least B2 proficiency level in English or a a statement signed by the candidate that he/she is proficient in English to the extent necessary for school education;
– the scan of a declaration by the planned supervisor, confirming their agreement to undertake the duties of a supervisor and of the number of doctoral students, for whom they perform the duties a designated supervisor, in accordance with the template constituting Appendix no.4 to the Resolution no. 17 of the Senate of the University of Warsaw of 20th January 2021 on rules of admission to doctoral schools at the University of Warsaw (the University of Warsaw Monitor of 2023, item 43), the candidate may also attach a scan of their planned supervisor’s opinion and opinions of other academics about the candidate and their scientific activity and/or proposed research project;
– the photograph of a candidate’s face that allows for their identification;
– a declaration confirming whether the candidate was or is a doctoral student or a participant of doctoral studies or whether they have initiated a doctoral dissertation process or whether proceedings to award them a doctoral degree have been initiated – and if yes, the title of their doctoral dissertation or the research project prepared by a candidate, including the name and last name of the candidate’s tutor or supervisor;
– a declaration confirming that they have reviewed the Resolution no. 17 of the Senate of the University of Warsaw of 20th January 2021 on rules of admission to doctoral schools at the University of Warsaw (the University of Warsaw Monitor of 2023, item 43) and Articles 40 and 41 of the Code of Administrative Procedure;
– contact data of two persons who will send recommendation letters regarding the candidate:
+ sd.nsp.mat@uw.edu.pl for mathematics and computer sciences,
It is the candidate’s responsibility to ensure that the person who makes the recommendation sends the letter. Failure to receive the recommendation letters does not mean that the application for admission to the School is incomplete; the letters may be taken into consideration when evaluating the candidate’s scientific potential;
– scanned transcripts of records of the graduate and postgraduate studies or the uniform Master’s degree studies, or equivalent documents (e.g. diploma supplement);
– abstract of the master’s thesis or master’s project in English (up to 3,000 characters with spaces).

All required documents (except photo) shall be attached as PDF files.

Templates of documents
1) Template of the supervisor’s statement
2) Template of the declaration of the delivery of the diploma
3) Template of the declaration about the command of English

Supervisor
It is worth starting the recruitment process to a doctoral school at the University of Warsaw by finding a supervisor, who are willing to provide care for the doctoral student and perform scientific supervision over their research project. In order to find a supervisor, candidates for the Doctoral Schools are encouraged to search through the database of supervisors. The database contains the list of University of Warsaw researchers, who are willing to perform the function of the dissertation supervisor [LINK].
Please note that not all potential supervisors are on the list. The candidates are also encouraged to consult the websites of the University of Warsaw faculties and academic units for information on academic teachers conducting their research [LINK].
According to the School Regulations, a potential supervisor can only be a person with:
– the habilitated doctor (doktor habilitowany) degree or an equivalent degree or the title of professor as well as has to be an employee of the University of Warsaw or the employee of the institution co-running the School (Institute of Mathematics Polish Academy of Sciences);
– the status of retired professor at the University of Warsaw.
The dissertation supervisor can be a person, who remains a dissertation supervisor for no more than five doctoral students or persons applying for being awarded the doctor degree(e.g. participants of doctoral studies who have initiated a doctoral dissertation process). In exceptional instances, the Director of School may increase this limit.

Form of qualification proceedings and number of points to be awarded
One-stage proceedings
The maximum number of points to be obtained in the qualification proceedings – 100 points

Assessment criteria and method
Initial research project proposal (maximum number of points – 5)
When evaluating the initial research project proposal, the following shall be taken into account:
1) the feasibility of the project in the context of documented competencies of the candidate;
2) the academic importance of the project;
3) anticipated added value for the scientific community of the academic discipline.

Scientific activity of the candidate (maximum number of points – 15)
When evaluating scientific activity, the following elements, confirmed by means of scanned documents, shall be taken into account:
1) scientific publications (a scan of the front page is required; in the case of multi-author achievements, the percentage share of the candidate’s participation in the achievement must be defined);
2) confirmed participation in student competitions;
3) confirmed participation in research projects (a scan of the certificate issued by the project coordinator is required);
4) presentations delivered or seminar and conference messages (a scan confirming presentation delivery is required);
5) documented research internships;
6) achievements within students’ research groups (a scan of the certificate signed by the chairperson of the group is required).

Interview (maximum number of points – 80)
The interview entails an assessment of the candidate’s scientific potential. The interview may comprise the following elements:
1) discussion of the candidate’s Master’s thesis (understanding of the subject, research hypotheses, their implementation, results obtained and conclusions);
2) questions about the academic record and the course of the graduate and postgraduate studies or the uniform Master’s degree studies, including subjects related to the doctoral dissertation;
3) questions pertaining to information included in letters of recommendations, including the nature and results of cooperation of the candidate with the authors of these letters;
4) questions pertaining to the doctoral project and other information included in the documentation submitted by the candidate.

The interview shall be held in Polish or English, according to candidate’s preferences indicated in the IRK. If Polish is selected, a part of the interview may be held in English.

Condition of admission to the School
The requirement for admission to a School shall be a place on the Ranking list that is within the limit of places and getting no less than 50 points from the entire qualification proceedings.

Further steps….
In accordance with the recruitment schedule, after the qualification procedure, the following documents shall be submitted by the candidates recommended to be admitted to the School by September 25, 2023:
– the original document entitling them to take up education in the School or an official copy thereof (e.g. diploma of completion of the second-cycle programme). In case the diploma was issued in a language other than Polish or English, the candidate shall attach its certified translation. The candidate shall obligated to submit a legalisation (authorisation) or apostille (if the document was issued by an institution operating in the educational system in a country that is a party to the Convention Abolishing the Requirement of Legalisation for Foreign Public Documents, concluded in The Hague, 5 October 1961) of the diploma. More information is available on: [LINK]
– the following documents printed out from the account in the IRK system (You can download the templates of documents from the ‘Enrolment application’ tab – ‘Documents and further steps’):
a) a declaration concerning undertaking education in the Doctoral School;
b) an application for admission to the Doctoral School;
c) personal data processing declaration for educational purposes.
The documents should be submitted:
Doctoral Schools Secretary’s Office
Banacha Street 2 c, 02-097 Warsaw (ground floor, room no. 00.05)

The qualification team:
1) dr hab. Piotr Skowron – chairperson
2) dr hab. Marcin Dziubiński, prof. ucz.
3) dr hab. Tomasz Trzciński
4) dr hab. Bartosz Zieliński
5) dr Tomasz Michalak – secretary

If you have any questions, please contact us:
Dr. Tomasz Michalak
tpm@mimuw.edu.pl
tel.: + 48 538 629 782