Required documents
The candidate shall submit a School admission application only through the IRK. The application shall include the following:
– indication of the selected discipline in which the candidate plans to pursue education. By submitting an application for admission to the Doctoral School is understood as submitting a completed and paid recruitment application via the Internet Recruitment of Candidates (IRK). Submission of an application via the IRK is tantamount to submitting an application for admission to the Doctoral School chosen by the candidate;
– a scan of the graduation diploma of uniform master’s degree or postgraduate studies or an equivalent diploma obtained under separate regulations, or in the case of candidates pursuing education in the European Higher Education Area – a certificate of holding a master’s degree or a statement that the diploma or certificate conforming the award of a master’s degree will be delivered by 23rd of September 2021, in the case of a diploma equivalent to a uniform master’s degree or postgraduate studies graduation diploma, a candidate shall justify such equivalence. In case the diploma was issued in a language other than Polish or English, the candidate shall attach its certified translation;
– a description of the initial research project proposal (with the title) in English; The description may not exceed four pages, font type: Times New Roman or equivalent, font size: at least 11 points, line spacing: 1, upper and lower margin: at least 1.5 cm, side margins: at least 2 cm;
– a resume or CV outlining the candidate’s scientific activity, including scholarly interests and achievements during the five calendar years preceding the application (if a candidate became a parent during this time, as evidenced by a scan of the child’s birth certificate attached to the application, this period shall be extended by two years for each child), including, but not limited to: publications, research and organizational work at student research groups, participation in scientific conferences, participation in research projects, awards and honorable mentions, research internships, research skills training programs completed, activities promoting science, activity in science movement representative bodies, average of their university grades, professional career, level of proficiency in foreign languages;
– scans of materials evidencing scientific activity mentioned in their CV and/or resume;
– a document confirming at least B2 proficiency level in English or a declaration of the level of proficiency in English allowing education at the School;
– the scan of a declaration by the planned supervisor, confirming their agreement to undertake the duties of a supervisor and of the number of doctoral students, for whom they perform the duties a designated supervisor, in accordance with the template constituting Appendix no.4 to the Resolution no. 17 of the Senate of the University of Warsaw of 20th January 2021 on rules of admission to doctoral schools at the University of Warsaw (the University of Warsaw Monitor of 2021, item 13, as amended), the candidate may also attach a scan of their planned supervisor’s opinion and opinions of other academics about the candidate and their scientific activity and/or proposed research project;
– the photograph of a candidate’s face that allows for their identification;
– a declaration confirming whether the candidate was or is a doctoral student or a participant of doctoral studies or whether they have initiated a doctoral dissertation process or whether proceedings to award them a doctoral degree have been initiated – and if yes, the title of their doctoral dissertation or the research project prepared by a candidate, including the name and last name of the candidate’s tutor or supervisor;
– a declaration confirming that they have reviewed the Resolution no. 17 of the Senate of the University of Warsaw of 20th January 2021 on rules of admission to doctoral schools at the University of Warsaw (the University of Warsaw Monitor of 2021, item 13, as amended) and Articles 40 and 41 of the Code of Administrative Procedure;
– contact data of two persons who will send recommendation letters regarding the candidate:
+ sd.nsp.astro@uw.edu.pl for astronomy,
+ sd.nsp.biol@uw.edu.pl for biological sciences,
+ sd.nsp.chem@uw.edu.pl for chemical sciences,
+ sd.nsp.fiz@uw.edu.pl for physical sciences,
+ sd.nsp.mat@uw.edu.pl for mathematics and computer sciences
+ sd.nsp.nzs@uw.edu.pl for Earth and Environmental Sciences
failure to receive the recommendation letters does not mean that the application for admission to the School is incomplete; the letters may be taken into consideration when evaluating the candidate’s scientific potential. Authors of recommendation letters should send them directly in the electronic form by June 28 2021;
– scanned transcripts of records of the graduate and postgraduate studies or the uniform Master’s degree studies, or equivalent documents (e.g. diploma supplement);
– abstract of the master’s thesis or master’s project in English (up to 3,000 characters with spaces).
Details of the required documents are listed in the Recruitment Resolution [LINK].