First year – formalities – 2023/24
NOTICE – THE ENTRY IS BEING UPDATED
Dear Doctoral Students,
we welcome you among the doctoral students of the Doctoral School of Social Sciences (SDNS)!
Below you will find the information you need at the beginning of your education at SDNS.
Inauguration
Inauguration of the Academic Year 2023/2024 at the UW Doctoral Schools will take place on 3 October at 5.00 p.m. in the Old Library Building Auditorium Hall (address: ul. Krakowskie Przedmieście 26/28 – for more information [LINK]).
Information meeting
I Date: 6.10.2023, 15.00 p.m.
II Mode: remote
III Language: English.
The link will be made available soon via email.
The oath
According to the School’s Regulations, you acquire your rights as a doctoral student when you take the following oath:
“I solemnly swear that I will persistently pursue the acquisition of knowledge and the development of my personality, that I will respect academic laws and customs, and that I will take care of the dignity and honour of a doctoral student at the University of Warsaw with my entire conduct”.
According to the decision of the Director of SDNS, prof. dr hab. Mirosławy Czerny, the date for taking the oath is 1 October 2023. Taking the oath must be confirmed in the USOSweb system (screen available after logging in) between 1 and 31 October 2023. In the event of failure to take the oath the doctoral student may be removed from the list of doctoral students.
Doctoral Students’ ID CARDS
We are making every effort to make your Doctoral Students’ ID cards ready for collection as soon as possible. The ID cards for all the new students and doctoral students are being printed now, therefore it takes some time to finalize the process.
Medical Examination
In accordance with the Minister of Health Regulation (Official Journal of Laws of 2019, item 1651) doctoral students of the doctoral schools shall undergo periodic medical examination. For that purpose you should:
1. Collect the referral for medical examination at the Doctoral School Secretary’s Office. Please make an appointment with the School Secretariat via the calendar [LINK] from 6 October 2023.
2. If necessary, make an appointment with your supervisor in order to obtain the list of factors harmful to your health on your referral.
3. Schedule a visit at Centermed (a health centre) (referral is valid for one month from the date of issue, which means that you have to come to the clinic with the referral during this time to book an appointment).
4. Submit a certificate issued by a Centermed doctor to the Doctoral School Secretary’s Office (or send a scan to phd.ns@uw.edu.pl).
ORCID
As a doctoral student you need to have an Open Researcher and Contributor ID (ORCID). ORCID allows you to be identified, e.g. in the case of scientific publications.
Please generate your number at: [LINK]. Please follow the [LINK] for instructions and the declaration form. You must fill out the ORCID declaration form, print it out, sign and submit it by 31.10.2023 to the Doctoral School’s Secretary’s Office.
Email address registered in the domain uw.edu.pl
We kindly ask you to create an email account in the domain uw.edu.pl as soon as possible. Without such an email address it will not be possible for you to receive the official emails. You may set your account here [LINK]. Doctoral students who already have an address in the @student.uw.edu.pl domain do not have to set a new account. However, if you do wish to possess an acount in the @uw.edu.pl domain you should visit the website: [LINK] . Please send information about your email address in the UW domain to: phd.ns@uw.edu.pl by 10 October 2023. Any change of email address must be sent to the School Secretariat.
We would like to remind you that according to the UW Rector’s Order No. 279 of 10 December 2020 on electronic mail of the University of Warsaw:
Every employee, doctoral student and student of the University is obliged to possess and use University electronic mail on an ongoing basis, including receiving messages. In matters related to the University’s business where the use of electronic mail is necessary, users are required to use only University electronic mail. Correspondence of an employee, student or doctoral student of the University sent from an electronic address other than the University electronic mail shall be left unacknowledged.
At the same time, we would like to inform you that the e-mail address intended for you to contact the School staff is phd.ns@uw.edu.pl.
Scholarship
The doctoral scholarship amounts to 2667.70 PLN (approximately 2300 PLN net). It is paid app. on the 17th of each month.
The doctoral scholarship shall be paid upon submission by the doctoral student of a declaration that they do not hold a doctoral degree, together with indication of an individual bank account in PLN to which the doctoral scholarship shall be transferred. You are asked to sign it during your visit to the secretary’s office.
USOS
Once your IRK status is “admitted”, the Doctoral School administration enters your data into the USOS system. If you have not previously been educated at the UW and would like to log in, you should use your PESEL number and password from the IRK system. If you are continuing your education at the UW, you should log in using your previous login details. If you do not have PESEL number you will receive soon an e-mail with your new password and login number. If you have problems logging in (need to change your password), please contact the Secretariat.
USOSweb: [LINK].
Courses – I semester
Information on classes in the first semester of study can be found at this link: [LINK now available in Polish only] – in the section ” EDUCATION PROGRAMME 2023 – COURSES” you will find programme abbreviations for each discipline.
Summary information on the study programme: [LINK now available in Polish only]
Registration for 1st semester classes is conducted by the Secretary Office. You will find information on where and when your courses are taught and the syllabuses in your USOS account.
Dormitories
Information on dormitories is available on the website of the Student Welfare and Support Office: LINK